Exhibitor Information

Are you looking for an opportunity to showcase your emergency medical services or fire products and services to a captive audience of industry professionals? Look no further than the EMS & FIRE PRO Expo! As one of the largest and most respected EMS and FIRE conferences in the world, our expo offers exhibitors a unique chance to network with key decision-makers in the field and demonstrate their offerings to an engaged and receptive audience. With a diverse range of attendees from all levels of EMS and Fire services, exhibiting at our event can help you build valuable connections, increase brand awareness, and drive business growth.

Why be an exhibitor at EMS & FIRE Pro Expo?

As a world recognized EMS & FIRE trade show event, your business will get premier exposure at the largest New England medical service and fire industry conference. Get your name out by signing up with us today. Our extensive online promotions will benefit you and your team.

Our multifaceted approach to promoting this yearly EMS & FIRE conference event includes:

  • Social Media
  • Mailings
  • Targeted Emails
  • News Releases
  • Digital Messages
  • Internet Marketing Tactics

Being an exhibitor at the EMS & FIRE PRO Expo is an excellent opportunity for businesses and organizations in the emergency medical service and fire industries to connect with a diverse range of professionals. As an exhibitor, you will have the chance to showcase your products, services, and expertise to an engaged and targeted audience. With a variety of attendees from EMRs, EMTs, AEMTs, Paramedics, and other EMS & FIRE professionals, you will have access to a wide range of potential customers and clients. Exhibiting at the EMS & FIRE PRO Expo is also an opportunity to gain valuable insights into the latest trends and advancements in the industry, connect with potential partners, and build brand awareness. Don’t miss this opportunity to showcase your business and take your company to the next level. Register to exhibit at the EMS & FIRE PRO Expo today.

Special Resources for Exhibitors

By joining the ranks of our leading world-class EMT trade show exhibitor list, you will be guaranteed the highest level of ease and access to fulfill all of your advertising and booth needs. We provide you with resources you can count on.

These resources include:

  • Electricity Access
  • Lead Retrieval
  • Multiple Options for Booths: size, location, and layout
  • Promotion and Marketing
  • Early Bird Pricing

Become an Exhibitor Today!

By signing up early, your team benefits from getting a premium choice on your booth location and size all for the early bird pricing. Contact us today to see how we can help you take your business to the next level by becoming one of our EMS & FIRE trade show exhibits. Don’t let your competitors get the upper hand, take advantage by joining us today and begin gaining new leads, contacts, and sales of your products.

BOOTH ASSIGNMENTS

All space will be assigned by the EMS & FIRE PRO Exhibitor Committee. Booth space will be based on the availability of exhibit space; on a first come basis determined by the postmark date/time of the envelope containing exhibit space payment). The EMS PRO Exhibitor Committee will make every effort to provide the booth location as selected by the exhibitor.

EXHIBIT FEES INCLUDE:

  • Exhibit Booth/Space
  • 7”h x 44”l Exhibitor I.D. sign with company name and booth number
  • 8’ high backdrop and 3’ high side drape in show colors
  • Two chairs, one 6’ x 30” high draped table, and one wastebasket
  • Two Exhibitor badges with access to exhibitor floor only
  • Complimentary listing in the EMS & FIRE PRO Guide Book
  • 2 Badges per booth (additional badges may be purchased for $75 each)
  • Complimentary Electrical included with Every Booth

Not included in fee: additional furniture rental, janitorial service, installation/dismantling service, and storage/drayage. (Please note: we reserve the right to use a 3’ rear drape on end cap booths.)

BOOTH RENTALS

TYPE SIZE # of Booths  ENDS April  30 May 1 – July 3 July 4 – Oct. 27
XL Vehicle Space 30’w x 18’d 2 $3,500 $3,650 $3,750
Vehicle Space 28’w x 16’d 18 $2,500 $2,650 $2,750
Island 30’w x 16’w 5 $4,450 $4,750 $4,950
Inline 10’w x 8’d 60 $1,500 $1,650 $1,750
Premium 10’w x 8’d 23 $1,850 $2,000 $2,100
Pre-Function Area Large 28’w x 8’d 4 $2,250 $2,400 $2,500
 Pre-Function Area Small   5 $1,500 $1,650  $1,750
Non-Profit 10’w x 8’d 10 $500  $500 $500
Hospital Systems Booths Custom 3 $12,000 $12,000 $12,000

Additional services included this year

  • Logo in Program Book
  • Electrical in each booth – 15 AMP Power Strip

 

REGISTRATION HOURS
Wednesday – Saturday  |  7:00 AM – 5:00 PM

CONFERENCE HOURS
Thursday – October 26  |  8:00 AM – 5:00 PM
Friday – October 27  | 8:00 AM – 5:30 PM
Saturday – October 28  |  8:00 AM – 5:00 PM

EXHIBIT HALL HOURS
Thursday, October 26  |  1:00 PM – 6:00 PM
Friday, October 27  |  9:30 AM – 2:30 PM • 4:30 PM – 7:00 PM
Saturday, October 28  |  8:00 AM – 2:00 PM

EXHIBITOR SCHEDULE
Vehicle Set-Up: Wednesday, October 25  |  12:00 PM – 3:00PM
Set-Up: Wednesday, October 25  |  3:00 PM – 8:00 PM
Set-Up: Thursday, October 26  |  7:30 AM – 11:30 AM
Exhibitor Break-Down: Saturday, October 28  |  2:00 PM – 6:00 PM (Please Note: break-down should start NO sooner than 2:00 pm) 

CONTRACT RULES & REGULATIONS

The following rules and regulations will govern the exhibits at the EMS & FIRE PRO Expo. To avoid any misunderstandings, please read the rules and regulations and enclosed contract carefully. An authorized signature on the contract confirms acceptance of the rules and regulations.

EACH BOOTH INCLUDES 
Electrical 15 AMP power strip, 8’ high back drape and 3’ high side drapes, one 6’ skirted table, two chairs, one wastebasket,  and one sign. (Please note: we reserve the right to use a 3’ rear drape on end cap booths.) Dismantling of Exhibits on Saturday will begin 15 minutes after the last class starts. The early dismantling of exhibit booths will not be allowed and will jeopardize future participation.

RATES, REFUNDS, & PAYMENT
Booth rates are stated on the official application. No space will be assigned without a completed application and full payment. All requests for cancellation must be made in writing to the EMS & FIRE PRO. If cancellation is received before March 1, a refund will be issued minus a $250 cancellation fee per booth. If cancellations are received after March 1, the entire booth fee will be retained by the EMS & FIRE PRO. The EMS & FIRE PRO, in the event of a conflict regarding space requests or conditions beyond its control, reserves the right to rearrange the floor plan. Any assigned booth space not claimed by the start of the Expo, or regarding which no special arrangements have been made prior to the opening of exhibits, may be resold or reassigned by the EMS & FIRE PRO without obligation on the part of the EMS & FIRE PRO with no refund whatsoever to the exhibitor.

EXHIBIT SPACE
The Exhibitor acknowledges that the EMS & FIRE PRO is merely a licensee of Foxwoods and that the exhibit halls of the Foxwoods are licensed to the EMS PRO. Accordingly, the exhibitor shall use its exhibit space in compliance with all rules and regulations with respect to such use from time to time imposed by Foxwoods. In addition, the exhibitor will only display products or material manufactured or distributed by it in the regular course of its business, and, for no other items or things of any nature. The exhibitor recognizes and agrees that the contract of which these rules and regulations are a part, constitutes a sub-license agreement of its space, and shall not assign, further sub-license or otherwise apportion or dispose of its exhibit space or any other part thereof, or any use of all or any part of its space to any person, firm or entity other than the Exhibitor without permission from the EMS & FIRE PRO.

REGISTRATION
Each exhibit is limited to individuals, business firms, manufacturers, and dealers who have contracted and paid for space. Exhibit booths must be manned by registered exhibitor personnel at all times during the open exhibit hours. All exhibit personnel must be bona fide employees of the exhibiting company or Representatives who receive a commission, brokerage, or salary from the exhibitor. False certification of individuals as exhibitor representatives, misuse of exhibitor badges or any other method or devices used to assist unauthorized persons to gain admission to the exhibit floor may be subject to a fine and expulsion of the exhibitor from the Expo and barring him/her from further entrance to the floor without obligation on the part of the EMS & FIRE PRO for a refund of any fees. Upon the exercise of the authority by the EMS & FIRE PRO, the exhibitor, his employees and/or agents, waives any rights to claim for damages against the EMS & FIRE PRO arising out of the enforcement of this paragraph.

LIABILITY & SECURITY
The Exhibitor assumes responsibility and agrees to indemnify and defend the EMS & FIRE PRO and Hotel and Tribe and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither the EMS & FIRE PRO nor Foxwoods maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. All exhibits and respective contents are at the Exhibitor’s risk. The EMS & FIRE PRO will not be responsible for damage or loss by fire, riots, strikes, etc. However, as an additional service to the Exhibitors, general security will be provided for the protection of exhibits. Any item that is sold at this show is subject to Connecticut State Sales Tax. The and responsibility to obtain Connecticut State Sale Tax registration is solely that of the Exhibitor.

DAMAGES
No signs or articles may be affixed, nailed or otherwise attached to walls, doors, floor, etc., in such manner as to deface or destroy. Any violations of these rules, the exhibitor will be held liable for any damages resulting from such violations.

EARLY BIRD REGISTRATION

Register Now & Save with our standard early bird discounted pricing. Available now until July 3rd.

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